[Infovis] IEEE VR 2025 - Reminder for Workshop Proposals and CFPs Due Date - Monday (November 4th, 2024)

[IEEE VR Publicity]

*workshops2025 at ieeevr.org*

*IEEE VR 2025: The 32nd IEEE Conference on Virtual Reality and 3D User
Interfaces*
March 8-12, 2025 | Saint-Malo, France
Important Dates

Each deadline is 23:59:59 AoE (Anywhere on Earth) == GMT/UTC-12:00 on the
stated day, no matter where the submitter is located.

   - *November 04, 2024*: Proposals and CFPs due
   - *November 11, 2024*: Notification of results
   - *January 09, 2025*: Latest accepted workshop paper notification (only
   applies if the workshop organizers want proceedings included in the digital
   library)
   - *January 16, 2025*: Camera-ready submission of workshop papers for
   inclusion in the IEEE Digital Library (only applies if the workshop
   organizers want proceedings included in the digital library)
   - *March 8-9, 2025*: Workshops (held on the first two days of the
   conference)

Overview

We invite individuals or teams interested in organizing such a workshop to
submit proposals that will work at the conference venue for IEEE VR 2025.
We encourage workshops to consider this in their initial submission to
maximize participation, as IEEE VR2025 will be held in person. We invite
individuals or teams interested in organizing such a workshop to submit
proposals. Workshops will be held during the first two days of the
conference: March 8th (Saturday) and March 9th 2025 (Sunday).

Workshops are intended to bring together researchers, developers,
technology providers, practitioners, and users for a lively and interactive
discussion of issues through an informal exchange of ideas and information.
Workshops may target a specific application area, a specific research area,
or a topic of general interest. Workshops should be more than just
mini-conferences of paper presentations. Workshops may include, but are not
limited to:

   - A focus on creating and exchanging new ideas and opportunities to meet
   new people
   - A balance of formal presentations with informal discussion and ideation
   - Emphasis on attendee participation and interactive discussions
   - Thought experiments and playing with ideas
   - Curated panels
   - Position papers
   - Live application development by both speakers and attendees
   - Inclusive VR and geographical diversity
   - Breakout groups and presentation of ideas generated by the groups
   - A summary session concluding with lessons learned, insights gained,
   and new ideas generated from the workshop
   - Continued discussion after the conference.

Submission Guidelines

Workshop submissions require a short two-page maximum proposal and a call
for papers (CFP).

   - The Workshop Proposal is an internal document for decision-making
   purposes only. Organizers are welcome to email a PDF proposal to the
   Workshop Chairs at *workshops2025 at ieeevr.org*, which should address the
   following:
      - Workshop title and acronym.
      - The goal of organizing the workshop.
      - Target audience and/or attendee prerequisites.
      - Has the workshop been organized before?
         - If yes, how many times has it been previously organized?
         - If yes, how many people attended the last time it was held?
         (Typical workshop rooms will have between 30 and 80 seats; if
you seriously
         expect more, please indicate an estimation of attendees)
      - How long do you expect the workshop to be? Most workshops are
      half-day events, but full-day is possible, typically for established
      workshops with significant numbers of submissions. Please choose between
      these three options: Full day, could be full day or half day, half day.
      - Primary organizer name.
      - Primary organizer email.
      - Names, contact information, and short bios of all the organizers.
      - Other speakers and/or contributors. Do you have keynote speakers in
      mind already? Please list them here.
      - How are you planning to review submissions for your workshop? Are
      you running your submission system like EasyChair? It is
generally possible
      to use the main conference's Precision Conference system, but there is a
      cost attached to that, so we need to know how many workshops will need it
      to see if we can absorb the cost. If you plan to use the Precision
      Conference System, please mention it.
      - Are you planning on publishing your papers in the IEEE Digital
      Library? Workshops are optional to have papers that will be submitted to
      IEEE Digital Library. It is a powerful motivation for authors,
but it will
      require adhering to some main conference deadlines, so you may have to do
      your reviews reasonably quickly to make it in time (see important dates
      above).
      - List any technical requirements for workshop hosting, including
      space, audio/visual, computer, and communication needs. Workshop rooms
      typically have a projector and presenter podium. If you need
anything else
      (power for demos, tables for discussion, poster boards for
posters, etc.),
      please include it here. We cannot promise to provide everything, but we
      will try as much as possible.
      - Do you have constraints on which day the workshop needs to be? This
      typically depends on the keynote speaker's availability. Please be
      flexible; everybody wants a Sunday slot to save a day of travel,
but that's
      only possible for some workshops.
      - Are there any conflicts with other workshops? Are any organizers
      also involved in different workshops, either as organizers or presenters?
   - The Workshop CFP is the public document that will be posted and
   publicized. Organizers are welcome to email the PDF of the CFP (two pages
   max), which should include:
      - The workshop title and acronym.
      - The workshop acronym you want to use.
      - The workshop website.
      - A brief overview and description of the workshop (500 words or
      less).
      - A list of the workshop's topics.
      - The workshop's format and submission guidelines including, for
      example, speakers, discussion format, duration, topics, types of
acceptable
      papers (e.g., research papers, position papers), acceptable lengths, and
      acceptable format. Please follow the IEEE Computer Society VGTC
conference
      format (https://tc.computer.org/vgtc/publications/conference/
      <https://ieeevrpublicity-dot-yamm-track.appspot.com/2ccS3xacsuDkzth0luRuZ8rv1MB7zqLiDplqpJIrhZ-0QHxbpkgE9okO6d6jk7QQlhfR8CoLB9tpjC1tuuRWsCJmdfGfwgz1i5MEjEXjQnB2kjO2O74K1ypKWT-W-CZpZLoG5kXHsmj_yV2vOeBBKz_3qPDsmhQaZsI4TcXN9pU6ijyi9MhHTKyxvl345B_UzZwMARxm1N1x4VeTZStgx6shquTfjccKfjiStwXv1aFjtr2z5wx6FD0pROxKr3DW1s-5ju-GZj3dWF08frs6jy6NvOv9NKHpBshyDF9jGCNGKd70QlnLTbJcJsks-JcoZOKRakJBC1o6vU0AmBkMYy8Q46vuuo8umkd9mCVvpC02pZdNhiwXcvpwqzfhgxa4L3y7GOno5kvPxEjWqQP_-Sg6Xr3Rs-1tTRzF3_tCN74759e9rBz2KCXouVlfsVG6n60HikC7I4bRuLhFD3kpmTLc37--_>
      ).
      - A list of important dates (if applicable to the format), including
         - Abstract deadline (if applicable).
         - Submission deadline.
         - Notification deadline.
         - Camera-ready deadline.
      - A list of the workshop organizers, including their affiliations and
      how to contact them.

The deadline for the workshop proposals and CFP submissions is *Monday,
November 4, 2024 (AoE)*. Results will be notified on *Monday, November 11,
2024 (AoE)*. Accepted workshop CFPs might be posted and publicized directly.

Workshop organizers are expected to distribute their CFP and announce the
workshops through their professional networks if accepted. As listed in the
Workshops CFP submission, workshop organizers must provide a workshop
website and are expected to update that website as workshop details become
better defined.

In case the workshop has contributions that should be included in the IEEE
digital library, workshop organizers are expected to issue any acceptance
decisions to their contributors no later than *Thursday, January 9, 2025
(AoE)*, to allow sufficient time for delivering camera-ready material, as
well as planning and advance registration for the conference. IEEE VR
Workshops proceedings will be published electronically through the IEEE
Digital Library, depending on the workshop organizers' on-time submission
of the proceedings before the mandatory IEEE deadline of *Thursday, January
16, 2025 (AoE)*. Organizers of accepted workshops are encouraged to seek
assistance from the Workshops Chairs to navigate this process.

*For each accepted workshop, we will be able to provide one complimentary
workshop/tutorial registration (Saturday- Sunday).*
Contacts
*workshops2025 at ieeevr.org*

For more information, to inquire about a particular tutorial topic, or to
submit a proposal, please contact the Workshop Chairs at
*workshops2025 at ieeevr.org*

   - Rebecca Fribourg, *École Centrale Nantes, France*
   - Hugo Brument, *TU Wien, Austria*
   - Dirk Reiners, *University of Central Florida, USA*
   - Carolin Wienrich, *Julius-Maximilians Universität Würzburg, Germany*

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